Ahhh, how do I get everyone to the venue?!
Here are some tips to get your wedding on time and in style with your bridal party and guests in tow.
Where do I find wedding transportation?
Well friends, a quick search on google or yelp is the first place to start. Then we recommend searching TheKnot and WeddingWire. And if a do-it-yourself search just doesn’t fit in you, ask your wedding planner! She has many resources up her sleeves to help you find just what you need.
Who do I transport?
The first step is to take a headcount for immediate family and VIPs. This typically means the bride and groom, their wedding party, both sets of parents, siblings not in the wedding party, and grandparents. Some couples may also provide transportation for out-of-towners or all guests if there is extensive transportation from the ceremony to the reception. So, how do I decide who to transport? The decision may come down to budget. Just make sure no VIP guests are stranded.
When do I book my transportation?
Book a car company way in advance. Hire your car company about 6 months out (after you’ve settled on your date, party size, ceremony, and reception site. Be aware of any other special events that may be happening around your day such as prom, graduation season, etc. Formal vehicles will be in high demand during this time and it is best to book your transportation event early if possible. Keep in mind, you don’t have to use the first company you find. Research your options and gets quotes from the top contenders.
If you are hosting out-of-towners, or your ceremony and/or reception site are far, consider providing them a ride from a location (i.e. their hotel) to the wedding and back. A charter bus or shuttle which holds up to 60 passengers, will usually do the trick. Or go the extra mile and choose something with character that matches your wedding, like a double decker.
When booking your wedding transportation keep in mind traffic, pictures running late, time of day, etc. Pad in some extra time onto each trip you’ll be making for any unexpected delays. Keep in mind, getting everyone into the vehicle on time can be a task in itself. Another thing to keep in mind when booking your transportation is wait time. Most rental companies will charge by the hour, with a minimum booking time. Be sure to calculate the total hours needed from the ceremony pickup to the end of the reception, to determine whether it’s worth it to pay for the wait.
Making It Official With Your Wedding Transportation
Once you choose your transportation, be sure to get all the details in writing with your rental company. These points should be included in the contract:
- Date, time, and location(s) of pickup and drop-off points
- Type and number of vehicles rented
- Exact hours each vehicle is hired for
- Amenities supplied in each vehicle
- Total cost included gas and mileage
- Overtime fees and gratuities
- Deposit amount
- Cancellation and refund policies
And that’s all folks! If you feel like you need a little further guidance, drop a comment below and we’d be happy to help!
p.s. Isn’t my friend Emily such a beaming bride?