What To Look For In a Wedding Venue

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He popped the question and you said yes!

Your family, friends and loved ones celebrated with you.

Your wedding budget is set

And perhaps you’ve already selected your bridesmaids and groomsmen.

And your gown has been ordered and you can’t wait to wear it on your wedding day!

Wow, way to go you boss woman, you!

But the planning is at a halt now, because you don’t have your venue and thus, don’t have your wedding date yet.

Below are 3 things to look for in a wedding venue:

  1. Budget, Location, + Date:

Because your wedding budget has been set, you now have a fairly good idea of what you can afford when it comes to your venue.  You should be spending roughly 11% of your total budget on your venue.  On average, we’re seeing venues cost anywhere between $2500 to $10,000.  There are reasons for this price differences that we’ll discuss in a bit!

Location:  Hopefully you’ve determined whether you want a hometown wedding or destination wedding at this point.  Do you

Custock Photography

want your guests traveling a good distance or are you just as happy with finding a venue closer to home? This will guide you in the areas to look for in a venue.

Destination weddings may decrease the guest count but cost more per guest and potentially less for you.

Hometown weddings may increase the guest count, cost less for your guests, and potentially more for you.

  1. Space:

What feel/vibe are you looking for? There are outdoor rustic venues, venues in the mountains, venues by the coast, garden venues, luxurious hotels, and low cost reception halls to choose from (to name a few). How much space do you need? Are you having a smaller guest count? Or do you need a venue that can host up to 300 guests? These factors play a huge part in choosing your venue.

    3. Inclusions:

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Okay, here is the fun part.  Remember I said I’d talk more about the price gap in venue prices?

There are several factors to that:

  • Location:  You can bet that the venue in the more desirable location will cost more.  It may have more scenic views or be in a more exotic or upscale region with prices to match.  For the lower cost venues, they may be new and are offering booking discounts or they’re in a less upscale/exotic place.

AND

  • What’s provided:

Many of the higher priced venues charge accordingly because they provide so much! Often, they’ll provide a venue supervisor to represent the venue during your event.  They’ll also include tables, chairs, + linens.  Some even include your glassware and table settings along with some decor for you to use! If you’re even luckier, they’ll include a complimentary champagne toast and coffee for your guests. Note:  Some venues require you use their catering. This’ll be a bigger overall venue cost but you get to add the catering budget to create that total.

For the lower cost venues, you probably guessed it.  They usually ONLY provide the venue.  Some will include the tables and chairs but you’ll

Some other things to note:

-Some venues will require that you use only the vendors on their preferred vendor list.

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-Check to see if they require you purchase event insurance and what limits they require.

-When they provide tables and chairs, be sure to look at the quality of chairs they provide.  Some offer basic white plastic folding chairs while others will offer even chivari chairs for your wedding!

-A Venue coordinator is not the same thing as a wedding planner.  Their man job is to represent the venue and will perhaps help with some vendor recommendations and timeline.

Have questions or comments?  Leave the info below!

Part 1: Should I Buy Wedding Insurance?

 

Most of the time, special events go pretty smoothly ( minus a few hiccups here and there). But when something unexpected goes wrong, it can be frightening how quickly costs can add up. Who is responsible when something goes wrong? What are the costs? Below we discuss what liability insurance is and if it is required.

What is a certificate of insurance?

A majority of venues/event locations require vendors and/or event holders to obtain a certificate of liability insurance (also known as one day insurance or event insurance). This Certificate of Insurance is a document that will list the type of insurance coverage you have on that event date and the coverage limits. Sometimes venues may request to be listed on the insurance as an additional insured.

How do I know if I will need insurance on the venue?

Venues often require proof of insurance from renters to confirm that they have coverage in place. Typically, when you are signing the contract to use a venue space, it will say that vendors (i.e. photographers, caterers, videographers, etc.) will need to provide proof of liability insurance. Some venues may want to be listed as an additional insured on the certificate of insurance. If you are uncertain or it is not clear, always be sure to check with the venue.

Why is a certificate of insurance necessary?

When contracting with a vendor for your event, the good(s) provided create an inherent liability risk to the venue. Typically the vendor is providing a service to the host, therefore the venue is not typically involved other than guidelines for setup and proof of insurance. By obtaining a certificate of insurance, you are protecting you, your guests, and your venue from any accidents and unexpected damages that may occur. There are many different types of insurance you can get for your event, depending on your needs and what the venue may want.

What do I need it for?

Most venues require that you have event or wedding insurance in case certain risks happen during your event in the form of $2M in general aggregate + $1 M per occurrence coverage.  Those risks could be property damage or bodily injury and your insurance will cover the cost of property repairs, medical expenses and lawsuits.  Host liquor liability is also widely available and is a good consideration to protect the host from being liable in the event of liquor related incidents that would occur from alcohol consumption at your wedding/event.

If you wanted to purchase total comprehensive wedding coverage you can cover aspects of your wedding such as the rehearsal dinner, the the ceremony, and reception set-up, event cancellation/postponement due to weather, wedding gifts, special attire, and jewelry.  You can even insure a vendor no show/cancellation and any counseling services that may be needed in the event of a cancelled wedding. 

What does wedding/event insurance cost?

The total cost varies depending on aspects like guest count, liability coverage amounts, wedding date, the state of wedding/event, whether you’re serving alcohol or not, and how many other aspects of your wedding you want covered.

On average, most wedding insurance costs between $100-$500.00 or more. 

When should I purchase event insurance?

Most special event insurance companies recommend you purchase your policy as early as possible, however, many can be purchased as early as two years prior to your date OR as late as one day prior to your event.

To read on about how to buy wedding insurance, visit or second post on this series https://www.marcellacamilleevents.com/2017/11/23/should-you-buy-wedding-insurance/here.

Want to learn more about wedding insurance?  Check out this handy blog post by our friends at Lend Edu here:  https://lendedu.com/blog/is-wedding-insurance-worth-it/